Seating Plan - Sanity Saving Tips

So your nearly at the end of your wedding planning, the big day is approaching, you have everything under control, you’ve finally got everyone’s RSVP and boom the universe throws you another wedding planning curve ball, The Seating Plan.

Creating the perfect seating plan for your wedding can be such a nightmare. Dealing with parents who have split, friends who don’t get along and that crazy uncle nobody wants to sit next to, its enough to make you want to elope!


But relax and take a breath, as we’ve laid out our top wedding planner tips for creating the perfect seating plan.

Layout the room

Many venues, like The Plaza above, will provide you with a basic floor plan of the space (with or without the tables shown) and if not we recommend creating a rough floor plan for yourself. This will help you to visualise how the tables will come together and how guests from different tables may interact, and don’t forget to include extra tables for the cake, the gift table or wishing well etc.

For example if a large family group is split onto two different tables then you can place those tables side by side rather than on different sides of the room.

Get out the ‘Post it’ notes 

Once you have your room layout prepared then get your coloured ‘post it’ notes ready. Put each person’s name onto a small individual ‘post it’ note, and colour code the names into groups such as Grooms family, Brides family, grooms friends and brides friends etc.

Start assigning the ‘post it’ notes to tables on your floor plan, and simply move them around to try different combinations of guests.

The different colours allow you to easily place family and friend groups in the same area of the room.

Identify ‘Swing’ guests

Identifying guests that can be seated with a variety of different groups can really help with planning. Do you have a friend who is a part of two social groups or maybe a work college who also knows a family member or friends?

These people can easily be seated on two different tables, providing flexibility when trying to include the correct number of guests per table. They can also help to integrate two different groups on one table and promote relaxed conversation on the day.

Be flexible with table shapes

Using a mixture of round and rectangular table shapes can help to give you flexibility to suit different sized groups. A large family group can all be included on one long banquet style table, while smaller friend groups can be included on small round tables.

Split large groups

If you can’t be flexible with your table shapes then large groups, like extended family, probably won’t fit perfectly onto one table. So instead of trying to jamb 11 guests onto a 10 seater table we suggest splitting the group into two smaller groups and mixing them with other small groups.

Locating the tables close together allows the group to interact between tables and splitting the group also encourages interaction with other guests.

Ditch the ‘Singles’ Table

Its hard enough rocking up to a wedding on your own when all your friends are in couples, so being relegated to the ‘singles’ table doesn’t make for the most enjoyable evening. The same goes for those with partners in the bridal party who have to sit alone. So unless it is completely unavoidable we highly recommend seating singles together with their group and ditching the singles table.

We hope these top tips can help save your sanity and create the perfect seating plan for your wedding day.